Office & Event manager

Who are we looking for? 🔎

You’re an organizational powerhouse with a warm heart for people and a passion for structure, atmosphere, and collaboration. You make the office come alive — ensuring everyone feels welcome, everything runs smoothly, and every event radiates the Hawaiian spirit.
• 3 to 5 years of experience in office management, event organization, or internal communication
• Strong organizational talent and attention to detail
• Excellent communication skills in Dutch and English
• You’re a clear and engaging writer who knows how to communicate information positively
• Independent, service-minded, and always with a smile
• Experience in a dynamic environment (hospitality, retail, or scale-up) is a plus
You’ll work closely with our founders and the teams of People, Marketing, Operations, Excellence, and Facility.


What will you do? 🚀

As Office & Event Manager, you’ll ensure the smooth, organized, and inspiring operation of our Support Office in Antwerp (Kielsbroek 2020 Antwerp).
You’re the driving force behind everything that keeps our culture vibrant — from the daily office flow to unforgettable events and clear internal communication.
Your responsibilities:

• Office Management
  • Oversee daily office operations: reception, meeting rooms, supplies, suppliers, and facility follow-up.
  • Manage practical matters such as maintenance, bookings (hotels, transport, catering...), and deliveries.
  • Welcome and support new colleagues during their onboarding.
  • Improve office processes to make work even more efficient and enjoyable.
• Event Organization
  • Plan and coordinate internal and external events (Tribe Gatherings, Field & Forums, strategic sessions, teambuildings).
  • Manage all logistical aspects: location, catering, setup, communication, transport.
  • Collaborate with People, Marketing, and Operations to create events that strengthen the Hawaiian culture.
• Internal Communication
  • Manage internal channels (intranet, newsletters, internal updates).
  • Write and share updates, success stories, and announcements.
  • Maintain tone, style, and consistency in line with our values.
  • Strengthen connection and transparency between teams through open communication.

What do we offer? 🫶🏻

At Hawaiian, you’ll join an energetic, warm, and fast-growing team where people truly come first. You’ll have the freedom to make an impact, take initiative, and help shape an inspiring work environment.
💸 Salary: €3,500 – €3,800 gross/month
🚗 Benefits:
• Company car (Opel Corsa)
• Meal vouchers worth €8 per worked day
• Hospitalization insurance (DKV)
• Laptop + smartphone with subscription
• Flexible working hours & the option to work from home 1 day per week
• 20 vacation days + 12 additional ADV days